E- Verify Update as of June 29 2010. 

The Department of Homeland Security (DHS) published a Privacy Impact Assessment update of the E-Verify program. In the update, DHS provides an update about additional information that E-Verify will now require from new employers that register with the employment eligibility verification system. This new information will be sent to Dun & Bradstreet, an organization that provides a range of information about businesses; the information will be compared against Dun & Bradstreet’s database to ensure that the new employer is indeed an official enterprise.

New information that will be collected include the following:

The employer’s DBA name, if applicable (Doing Business As).

The employer’s DUNS number, if available (a Dun & Bradstreet identification number). If the employer does not have a DUNS number, the employer’s address, phone number and other data will be used to clearly authenticate the employer.

The corporate administrator’s name.

The parent organization, if applicable.

The place where the employer heard about the E-Verify program (an optional field).

 If Dun & Bradstreet is able to verify the authenticity of the employer, the new employer will then be able to automatically register for an E-Verify account. If Dun & Bradstreet is unable to verify the employer’s authenticity, the employer will then need to be contacted via phone or email

By Doreen Koronios

Stop feeling overwhelmed and don’t panic.  Help is here!  CARCO’s electronic E-Verify Program is the solution!

On January 1, 2010, new state and local E-Verify requirements went into effect in several states. How does your HR department keep up with the ever changing requirements? Fines for non-compliance are hefty. Recently, a Cincinnati based Food company paid a $536,046 fine as a result of a worksite enforcement investigation conducted by ICE. The investigation resulted in a raid of the facility and the arrest of 161 undocumented workers.

To assist businesses in understanding E-Verify, CARCO recently hosted an informational webinar with its new partner, myStaffingPro.The webinar was well attended with 64 participants who were very engaged and had many questions regarding E-Verify compliance. During the Webinar, CARCO’s Alan Gordon explained E-Verify and its implications for U.S. businesses, which included:

• Explanation of E-Verify 
• Definition of who is impacted by E-Verify
•  Steps on how to automate your process
•  Tips on how to avoid penalties and fines

Get your E-Verify Facts straight. While it seems that using the E-Verify database is an easy process, there are many specific challenges that make it difficult to be complaint. Here are a few of those challenges that you might not be aware of:

• Query must be initiated by third business day of actual start date
• Tentative Non-Confirmation (“yellow light”) process is long and difficult to manage
•  False positives
• No adverse action can be taken while employee is contesting tentative non-confirmation
• Employees must be terminated if not authorized

What are the benefits of using CARCO’s automated E-Verify process?

• Leverages Onboarding technology
• Codifies the arduous tentative non-confirmation process in electronic workflow, eliminating your administrative  burden
• Data flows through from previous steps in the process, eliminating duplicate data-entry
• Real-time submission to DHS upon employer e-signing I-9
• Tightly coupled with the electronic I-9
• E-mail notifications for both I-9 and E-Verify system turns our solution into an “Active” system (as opposed to a passive one)
• Escalation notices via e-mail if due dates approach and/or elapse

CARCO’s I-9/E-Verify specialists are standing by to help you with your process. For more information, call 1-866-557-5984 or email us at sales@carcogroup.com.